Personal Assistant - Konexo - London

We are Eversheds Sutherland, a global law firm, with more than 5,000 people across over 30 countries. We’re full-service with deep niche and sector experience. Whatever challenge, wherever in the world, we’re equipped and ready to meet it. We live our values, we’re purposeful and purpose-led. So although the world is fast-moving and rapidly changing, we see it as a place where everyone can thrive. We’re ambitious for our clients, our communities – and for you. Whether you’re starting out on your career or well established, whether you’re a lawyer or in business services. If you’re looking for what’s next, we are too.

Konexo, a brand developed by Eversheds Sutherland, is considered a practice group of the firm which delivers consulting and alternative legal services to our clients across the globe. With offices based in the UK, US, Asia and Middle East, it brings together a multi-disciplinary team of circa 130+ Partners, lawyers, consultants, paralegals and operational professionals who support on legal team and technology consulting, interim resourcing and managed service/project work.   

Role and key responsibilities

• Stakeholder engagement: Build strong working relationships through regular one‑to‑one meetings to discuss priorities, actions and forward planning. Attend team meetings to stay informed and contribute effectively. Act as a key point of contact for internal and external stakeholders, drafting clear and professional correspondence. Provide support during stakeholder absences and maintain a flexible, hybrid approach to meet business needs.
• Adaptability and collaboration: Deliver excellent service by responding promptly and effectively to stakeholder requests. Support the wider PA team by providing cover during absences or periods of high demand to ensure continuity.
• Mailbox, diary and travel management: Proactively manage mailboxes and diaries, including complex travel arrangements. Anticipate future needs, resolve scheduling conflicts and take initiative.
• Meeting coordination: Organise and prepare for internal and external meetings, including drafting agendas and ensuring the appropriate technology, facilities and refreshments are in place for both in‑person and virtual meetings.
• Workflow management and delegation: Take ownership of requests from start to finish, ensuring successful delivery within agreed timescales. Delegate tasks across relevant business support teams where appropriate, maintaining accountability throughout.
• Document and presentation support: Prepare and coordinate documents and presentations, working with specialist support teams for larger or more complex materials.
• Financial and administrative support: Provide day‑to‑day administrative and financial support, working with finance teams as required and ensuring adherence to firm‑wide policies and procedures.
• Marketing and business development support: Assist with the coordination of events, preparation of event materials, attendee communications and related administration to deliver a seamless end‑to‑end process.
• Championing process improvement: Actively identify opportunities to improve processes and ways of working, contributing ideas and supporting change initiatives within the organisation.
• Technology utilisation: Use the firm’s technology effectively to manage information, reporting and collaboration. Seek opportunities to adopt new tools and approaches that enhance productivity and efficiency.

Skills and Experience

We are looking for:

• Experience in a similar environment: Experience working in a comparable professional services or corporate environment, with the ability to adapt quickly in a fast‑paced setting.
• Client service excellence: A strong commitment to delivering high‑quality service, anticipating needs and proactively resolving issues.
• Problem‑solving and initiative: A proactive, solutions‑focused approach with the confidence to take initiative and drive tasks through to completion.
• Effective communication: Excellent written and verbal communication skills, with the ability to convey information clearly and professionally.
• Delegation and ownership: Confidence in delegating tasks where appropriate while retaining overall responsibility for delivery.
• High‑level PA support: Proven experience supporting senior stakeholders, including diary management, meeting coordination and handling confidential information.
• Relationship building: Strong interpersonal skills with the ability to build effective relationships across teams and with external contacts.
• Task management and risk awareness: Ability to manage competing priorities, maintain attention to detail and identify potential risks to delivery.
• Flexibility: Adaptable and comfortable working in a changing environment.
• Microsoft applications proficiency: Intermediate to advanced skills in Microsoft applications, including Outlook, Teams and Copilot.
• Team collaboration: A collaborative mindset with a willingness to support colleagues and contribute positively to the wider team.

What’s in it for you?
At Eversheds Sutherland, we provide benefits focused on looking after you: your development, your performance, your financial future and your health, as well as providing the opportunity to make a contribution to the world.

• We’re fair, transparent and equitable
• We share in the success of the firm, reward alignment to our values, going above and beyond and your individual performance
• We support flexible ways of working through our remote working policy and commitment to flexible, agile and hybrid ways of working
• We support your health and performance through our dental, healthcare and wellness support
• We support everything you are and all you bring through our powerful commitment to diversity and inclusion
• We provide a platform for your career, whatever your ambitions through our structured professional and personal training, mentoring and development programs
• We provide experience and opportunity through international and cross-function exposure
• We provide an opportunity to give back through our pro bono work and community engagement
• We help you plan ahead through retirement planning, insurance and assurance 

Diversity & Inclusion

At Eversheds Sutherland, “Inclusive” is a core business value. We bring together different skillsets, global mindsets and approaches. We foster diversity of thought and the freedom to put ideas into action. We have an inherent respect for the individual. We have a strong belief in collaboration and teamwork. Sharing ideas, asking questions, solving challenges and meeting our clients’ goals: together.

We want all our people to thrive at work and reach their full potential and we work hard to continue to build a diverse and inclusive culture, monitor and report on our progress and impact, and develop our approach. This is reflected in our policies, systems and processes, and in our work with diversity membership organisations.

Many of our people work flexibly in some way and we are open to considering how we can accommodate flexible working arrangements alongside role requirements. If this is important to you, please talk to us about it during the recruitment process.

We want you to perform at your best during our recruitment process. If there is any adjustment or support you need, please contact us so we can discuss how we can best assist you.

For you,

For your success.

And what's next.

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