Team Assistant

We are Eversheds Sutherland, a global law firm, with more than 5,000 people across over 30 countries. We’re full-service with deep niche and sector experience. Whatever challenge, wherever in the world, we’re equipped and ready to meet it. We live our values, we’re purposeful and purpose-led. So although the world is fast-moving and rapidly changing, we see it as a place where everyone can thrive. We’re ambitious for our clients, our communities – and for you. Whether you’re starting out on your career or well established, whether you’re a lawyer or in business services. If you’re looking for what’s next, we are too.

Role and key responsibilities

As a Team Assistant, you play a pivotal role in supporting our Practice Groups and contributing to the overall success of our business. Your responsibilities span a diverse range of tasks, all aimed at delivering exceptional client service excellence and ensuring efficient operations.

Here’s what you’ll be doing:

• File management: Opening and closing files, maintaining accurate records. Scheduling, archiving and managing deeds.
• Administrative support: Photocopying, printing and scanning tasks, collaborating with the Reprographics Team. 
• Assisting with online cash management forms, liaising with the Finance Team.
• Travel coordination: Conducting research for train, flight and accommodation options.
• Document preparation: Preparing files and bundles, including indexing and creating e-bibles.
• Event support: Collaborating with PAs to organise marketing events. Assisting with name badge creation, client greetings and delegate materials.
• Document management: Profiling documents in iManage. Uploading files to data sites and creating hyperlinks.
• Ad hoc assistance: Retrieving land and property records from external websites. Booking internal meeting rooms, ensuring smooth coordination. Maintaining client contacts in the firm’s database. Providing additional support as needed across various tasks. Engaging with stakeholders to ensure expectations are met. Remember, as a Team Assistant, you contribute significantly to our operational excellence and client satisfaction. 

We are seeking a dynamic and capable Team Assistant who embodies our commitment to excellence. As a vital member of our team, you’ll contribute to the seamless operation of our Team Assistant Hubs and the wider Practice Group Support function.

Here are the key characteristics we value: 

• Client service excellence:
• Proactive and positive attitude
• Clear communication 
• Initiative and commitment to deliver
• Organisational skills and prioritisation
• Quality awareness and risk management
• Flexibility and adaptability
• Strong team ethic 
•  IT proficiency

At Eversheds Sutherland, we provide benefits focused on looking after you: your development, your performance, your financial future and your health, as well as providing the opportunity to make a contribution to the world. 

• We’re fair, transparent and equitable
• We share in the success of the firm, reward alignment to our values, going above and beyond and your individual performance
• We support your health and performance through our dental, healthcare and wellness support
• We support everything you are and all you bring through our powerful commitment to diversity and inclusion
• We provide a platform for your career, whatever your ambitions through our structured professional and personal training, mentoring and development programs
• We provide experience and opportunity through international and cross-function exposure
• We provide an opportunity to give back through our pro bono work and community engagement
• We help you plan ahead through retirement planning, insurance and assurance 

Diversity & Inclusion

At Eversheds Sutherland, “Inclusive” is a core business value. We bring together different skillsets, global mindsets and approaches. We foster diversity of thought and the freedom to put ideas into action. We have an inherent respect for the individual. We have a strong belief in collaboration and teamwork. Sharing ideas, asking questions, solving challenges and meeting our clients’ goals: together.

We want all our people to thrive at work and reach their full potential and we work hard to continue to build a diverse and inclusive culture, monitor and report on our progress and impact, and develop our approach. This is reflected in our policies, systems and processes, and in our work with diversity membership organisations.

Many of our people work flexibly in some way and we are open to considering how we can accommodate flexible working arrangements alongside role requirements. If this is important to you, please talk to us about it during the recruitment process.

We want you to perform at your best during our recruitment process. If there is any adjustment or support you need, please contact us so we can discuss how we can best assist you.

For you,

For your success.

And what's next.